MMHA POLICIES & PROCEDURES

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At Mission Minor Hockey Association, our mission is to foster a love for the game of hockey by providing a safe, inclusive, and supportive environment for players of all skill levels. We are dedicated to promoting sportsmanship, teamwork, and personal growth through quality coaching, fair play, and community engagement. Our goal is to develop not only skilled hockey players but also responsible and respectful individuals who contribute positively to society. We strive to create lasting memories and lifelong friendships, ensuring that every player enjoys their hockey experience and reaches their full potential both on and off the ice.

It is the purpose of the Policy Manual to provide assistance and direction to those who are responsible for the operating needs of minor hockey teams registered with MMHA. This manual will also serve as a resource document for our members including players, coaches, parent/guardians, volunteers, officials and community members with an interest in minor hockey and this Association. The duties and responsibilities of the Board of Directors are outlined in the MMHA Constitution & Bylaws as well as referred to in this manual. Contradictions between this manual and the MMHA Constitution & Bylaws, should they exist, shall be resolved by reference to the Constitution & Bylaws

In accordance with the MMHA Constitution & Bylaws, the Board of Directors of the MMHA governs the Association and all activities within it. Any matter not covered in this Policy Manual remains subject to the approval of the Board of Directors

The Board of Directors consists of seven or greater, as may be determined at a General Meeting, elected volunteers who hold specific positions, such as President, Vice-President(s), Treasurer, Secretary, Registrar, Ice Coordinator and up to five Directors at Large. For detail list of Duties of the Officers please refer to Section 8 of MMHA Constitution Bylaws. As per Section 6 of MMHA Constitution and Bylaws Directors shall serve on a two year alternating basis, if no successor is elected, the person previously elected or appointed continues to hold office.

Code of Conduct:

• All board members are required to sign a code of conduct annually. This ensures ethical behavior, transparency, and accountability.
• The code emphasizes acting in the best interests of the Association, exercising diligence, attendance and avoiding conflicts of interest.

Duties and Expectations:

• Board members attend monthly meetings, participate in decision-making, and address matters related to finances, established committees, development, discipline, and complaints.
• They represent the association at various events and meetings, both within the hockey community and the broader community.
• Developing and approving Association policies, ensuring a yearly budget, and securing necessary funds are part of their responsibilities.

Strategic Direction:

• The board establishes and guides the strategic direction of the Association. This involves planning for growth, development, establishing committees as discussed in Section 7 of MMHA constitution bylaws and overall improvement.
• They work within the framework of Mission Minor Hockey Associations Constitution and Bylaws.

No Remuneration:

• Board members do not receive remuneration for their duties. However, they may be reimbursed for reasonable expenses incurred while fulfilling their roles.

Voting Eligibility:

• Board members cannot vote on matters involving teams or leagues they have a direct or indirect affiliation with.
• Coaches, managers, players, officials, and board members are ineligible to vote on financial requests, complaints, protests, or suspensions related to their own teams or leagues.

The goal of the board’s collective efforts is to contribute to the success and growth of the Mission Minor Hockey Association, fostering a positive environment for players, coaches, referees, volunteers and families!

MMHA can support requests for a player to participate in a division below their designated age. After registering the player for their age division, please request the application form from the registrar.

MMHA’s key objectives are to develop players within their defined age group, in accordance with Hockey Canada’s player pathway, and to not displace players from their age division by facilitating movement of underage players.

Please request the MMHA Player Acceleration Application from the registrar.

Movement of underage players will only be considered as an exception and only when the following conditions are present:

• A formal application (MMHA Player Acceleration Application) is submitted a minimum of ten (10) days prior to the start of the evaluation camp for the Division the underage player wishes to play in.
• The underage player must be only 1 year younger than the Division they wish to play in.
• The underage player must evaluate in the top 5 of all skaters for Divisions where positions are not defined or in the top third of all skaters by position for Divisions where positions are defined (i.e., top 3 forwards, top 2 defense and top 2 goalies).
• The underaged player must be at an advanced skill level, as such that it is deemed they are unlikely to develop if left with their defined age group.
• It is deemed the underage player is a safety risk if left with their defined age group.

Additionally:

• All applications must align with the Hockey Canada player pathway.
• Evaluation of all applicants will be executed by independent evaluators in conjunction with all other evaluations.
• No appeals or second tryouts will be permitted.
• The Coach of the Division the player wishes to play in and the MMHA Director of Hockey Operations reserve the right to ascertain if the underage player possesses the physical and social maturity consistent with players of the Division above and conclude it is likely the underage player will be successful in the higher division.
• Players may also be moved up if it is beneficial to the player numbers in division moving from and or to.

Purpose: 

The purpose of this policy is to establish guidelines for the appropriate use of social media, mobile devices, and electronic communications within Mission Minor Hockey. By adhering to these guidelines, we aim to promote positive interactions, protect our athletes, and maintain transparency. 

Any form of harassment using electronic devices commonly known as cyberbullying by coaches, parents, supporters, volunteers, officials, bench staff, or other teammates will not be tolerated. Cyberbullying is essentially bullying that happens online or through digital devices to convey a message that defames, intimidates, harasses or is otherwise intended to harm, insult or humiliate another person.

Scope:

This policy and the BC Hockey Social Media Policy applies to all coaches, players, supporters, parents, administrators, and volunteers associated with Mission Minor Hockey.

Key Principles:

1. Respect and Professionalism:

• All communication should be respectful, professional, and in line with the organization’s values.
• Coaches, players, and other personnel must maintain a positive tone and avoid any harmful, offensive, or discriminatory content.

2. Transparency and Accountability:

• All electronic communication should be transparent and open for review by parents, guardians, and the public.
• Coaches should use official channels (team websites, group chats, etc.) for team-related communication.

3. Privacy and Safety:

• Protect the privacy and safety of minor participants. Coaches should not have players connected to their personal social media accounts.
• Coaches must avoid one-on-one private messaging with players unless it’s related to team activities.

4. Parental Involvement:

• If a player is under 18 years old, any communication (email, text, social media) must also include the player’s parents or guardians.
• Parents are encouraged to monitor their child’s online interactions.

Specific Guidelines

1. Social Media:

• Coaches are prohibited from having players join their personal Facebook pages or any similar social media applications.
• Instead, an official organization or team page may be set up for communication. Players and parents can join this page, and coaches can share information there. This must be a private page and cannot be public.

2. Email and Text Messaging:

• Coaches, team managers, and players may use email and text messaging for team-related matters.
• All content should be non-personal and focused on team activities.
• Coaches should copy parents on any communication with minor participants.

3. Imagery and Content Sharing:

• Coaches and players should be cautious when sharing photos or videos online. Obtain consent from parents before posting any images of minor participants.
• Avoid sharing sensitive or confidential information about players.

The following are examples of social media violations and may be subject to disciplinary action:

• Any statement deemed to be publicly critical of Mission Minor Hockey Association officials, coaches, volunteers or players.
• Photographs, video or comments promoting negative influences or criminal behaviour, including but not limited to:

                         Drug or Alcohol use

                         Hazing

                         Sexual Exploitation

                         Inappropriate, derogatory, racist or sexist comments

4. Request to Discontinue Communication:

• If parents request in writing that their child not be contacted via electronic communication, coaches and administrators must comply promptly without repercussions.

5. Enforcement and Consequences

• Violation of this policy may result in disciplinary action, including suspension or termination of privileges. Mission Minor Hockey will investigate reported violation(s) of this policy in the manner set out in the MMHA Bylaws.

All MMHA logos are the property of the MMHA. The Logos may only be used by members of the Board or approved committees while carrying on MMHA business. No other parties will be permitted to use the MMHA logos for any purpose without

the written consent of the Executive.

Essentially, to be around minors an individual must complete the following at a minimum:

a) CONSENT FOR A CRIMINAL RECORD CHECK

All volunteers must have a current Criminal Record check (CRC) with Hockey Canada by November 1st every year.

b) RESPECT IN SPORT FOR ACTIVITY LEADER

Before November 1st, all volunteers are required to complete the Activity Leader version of this online course every four years. Register here.

c) CATT – CONCUSSION AWARENESS TRAININGTOOL

Is a free online program that all bench staff are required to have completed. This can be found at cattonline.com

d) RESPECT IN SPORT FOR HOCKEY CANADA PARENTS

One Parent/Guardian of every player, is required to complete the online Respect In Sport (RIS) Parent version prior to the player being considered as registered. Volunteers who have completed the coach/activity leader version do not need to also complete the parent version. Fees for the parent Respect In Sport for Hockey Canada Parents will not be reimbursed.

e) HOCKEY CANADA SAFETY PROGRAM (HCSP)

• All teams are required to have at least one individual qualified as an HCSP on their roster by December 1st.
• Having a background in First Aid is not a requirement to be the team HCSP person.
• The clinic is called HU-Safety. The fee for this clinic will be reimbursed by MMHA once the office receives proof of completion from you.
• The delegates' HCR record is updated immediately upon completion of the course.
• Once a delegate has completed the E-Learning course they have access to the course contents and handout material for five years. The clinic needs to be updated every three years.

f) BC HOCKEY CLINICS

i. Coach 1

For coaches in the under U11 divisions. This is an online course for those just starting out as a coach.

ii. Coach 2

The Coach 2 course online. All recreational division coaches in the U11 or higher age levels, are required to complete this course by December 1st. Head coaches for U11 or higher divisions must have completed the Coach Instructional Stream Checking Skills clinic.

iii. Development 1

The Development 1 course remains as a clinic-based program. Only those individuals on a representative team roster as a head coach, assistant coach, HCSP or manager are able to complete this course by December 1st. Delegates pay for both the e-learning modules and the face-to-face clinic in one payment. Present a copy of your letter from BC Hockey verifying completion of the course to the MMHA office to be reimbursed the fees.

iv. Officiating

Level 1s (aged 12 to 15 years by December 1st) and those new to officiating (aged 16 years and up) receive certification in a blended model requiring the completion of both an online E-Learning Course and attendance at a face-to-face clinic. The E-Learning Course must be completed prior to attending the clinic!

Go to the E Hockey website to register for the officiating and coaches' courses here.

v. On the Ice/Bench Capacity

To qualify to go on the ice/bench in any capacity the options are:

1. Become an actual qualified Coach or Assistant Coach of a team.
2. Register with the team as a Helper
3. 16 years old, CATT, RIS, CRC
4. Under direct supervision of Coach – not meant for someone who is coaching
5. Be in good standing with BC Hockey and Hockey Canada

g) HOCKEY CANADA SANCTIONING GUIDELINES

Guest coaches on or off ice:

1. Must carry their own liability insurance.
2. Will not be covered by Hockey Canada unless registered with BC Hockey.
3. Will be sked to produce a certificate of liability.
4. Coaches should be screened as per Member requirements. (RIS, CRC, CATT, etc.) Additionally, under sanctioning, is an NHL or other professional player participating in an event/practice – the coach would not be covered under Hockey Canada insurance for any activity on ice. Exception would be a player on a Major Junior team that is registered with BC Hockey.

h) ASSOCIATE MEMBER

Anyone not covered by BC Hockey can become an Associate Member with a $50 fee and application to BC Hockey – normally paid coaches/instructors offering services to an Association. Once approved, this person would be allowed on ice (need RIS, CRC, CATT). Upon completion of any paid Team Staff clinic, submit a copy of your certificate to the MMHA office and your fees will be reimbursed by January 31st, if you are officially rostered to a team or the association.

All parents are required to complete any mandated parent hockey education programs, attend team meetings and volunteer where necessary. Should volunteers not come forward to plan and organize the annual tournament(s), said tournament(s) will be cancelled.

Parent/guardians are encouraged to attend all parent/guardian meetings. They provide an opportunity to provide constructive feedback and/or voice concerns that may arise over the course of the season and facilitate familiarity between other parent/guardians and players. Parent/guardians meetings are held on a regular basis and will be communicated by team managers and coaches.

Matters addressed at parent/guardian meetings may include but are not limited to the following:

• Expectations of team management with respect to player and parent/guardians conduct
• Overview of coaching philosophy
• Establishment of team rules
• Update of team activities and events, tournaments and travel itineraries
• Provision of team schedules
• Presentation of financial statements of the team (Representative teams)
• Voting on matters such as number of tournaments the team will participate in, purchase of extra practice time, and whether the representative team wishes to fundraise, pay monthly dues or some combination
• Team managers will hold ballot votes with a 75% majority vote in favor of the motion required (secret ballots may be considered)
• Addressing special concerns such as medical issues and the unavailability of players due to vacation or other absence
• Describe the team’s medical equipment and emergency procedures
• Provide contact information in the event of specific problems or concerns
• Review the rules with respect to contacting coaches after a game i.e. 24-hour rule
• Recruitment for assistant coaches, stat takers, tournament representative, managers, team parents and other jobs required
• Provision of handouts of team and MMHA policies 

Upon request time and score keeping clinics will be held to teach individuals how to operate the clock and manage Spordle Play. Each team is to provide one adult volunteer for the timekeeper or scorekeeper position for every game (must be no younger than 16 years). If volunteers cannot be found, the on-ice officials will not start

the game.

• Spordle Play (hisports.app) Scorekeeping Guide
• obtain Home Team ID from manager
• obtain game number from the schedule at PCAHA website.

a) MANAGER DUTIES

• Login to Spordle Play (hisports.app) as Member/Admin
• Using HiSports.app sign in only players attending the game
• The starting goalie needs to be selected
• Ensure jersey numbers are correct
• Suspended player must be noted

b) SCOREKEEPER DUTIES

• Login to Spordle Play (hisports.app) as Scorekeeper
• Hand device to on-ice officials and they sign themselves in
• Record penalties, infractions and times, clear penalties once served
• Record goal time, scorer and assistant to goal
• Ask for clarification from referee if unsure of a call
• Prior to “submitting” the electronic game sheet, pass the device to the on-ice officials for review

c) TIMEKEEPER DUTIES

• Start and stop clock at appropriate times; if running time, then start of each period.
• Enter penalty times on clock and remove penalty when completed.
• Enter score on clock

Adding non-roster players to a recreational game requires prior approval.

In the event of technology failure, a paper game sheet is still required.

Official’s policies within MMHA are designed to ensure that all Officials are assigned to games consistent with ability. Ongoing evaluation and training will be provided to ensure an adequate level of competency to effectively officiate MMHA and the PCAHA game play. The MMHA strives to establish and maintain a cooperative relationship between officials, coaches, Division Managers and the MMHA Board of Directors.

The Referee Liaison will identify assignors prior to the beginning of the season and will ensure that assignors are aware of the level of officiating required by the various league divisions. The assignor’s role is to ensure that officials including referees and linesmen are available as required. Assignors are given a list of individuals deemed competent to officiate in their respective divisions. Because it is essential that assignors give officials as much notice as possible, Division Managers are required to give a minimum of seven (7) days notice of a game to an assignor. Assignors given less than seven (7) days cannot guarantee a full complement of officials. Assignors are to ensure that opportunities to officiate games are offered equitably among those qualified and available.

Appropriate records will be maintained.

Assigned officials are expected to arrive appropriately dressed and conduct themselves in a professional manner at all times. Officials should arrive (15) minutes prior to Recreational and Representative games. Officials unable to attend a game to which they have accepted an assignment must notify the RIC. Only those games actually worked will be paid for. Officials missing or late for games and not providing for an approved replacement may be subject to discipline. Officials should be on the ice at the commencement of the ice slot. While the players are in their warm up, the officials should review the game sheet, introduce themselves to the coaching staff of each team as well as their off ice officials, confirm time limitations and whether there will be running or stop time. Officials will enforce the rules of the game as set by the HC, BCH, PCAHA and MMHA in a fair and consistent manner and will show proper respect toward players, coaches and fans. They will show interest and enthusiasm in the game to gain the respect of players, coaches and fans. Officials will report all misconduct, gross or match penalties to MMHA and/or BCH in a manner prescribed by the HC Rule Book. They will not use profane language while on the ice surface or in an area visible to fans, players or coaches regardless of the circumstances. Grievous issues with coaches and/or parent/guardians must be communicated to the Referee-in-Chief (RIC) so that proper follow-up may be achieved. Officials must never remove officiating equipment while on the ice. Officials are encouraged to assist younger players in understanding the rules of hockey.

a) OFFICIALS FAILING TO SHOW UP FOR A SCHEDULED GAME

• If at least one official shows up, it remains the responsibility of the coaches to control their bench if they wish for the game to proceed; officials are not obligated to officiate games by themselves.
• If no officials show up, and immediate resolution is not possible, the game must be turned into a practice.

Coaches and Parents are expected to maintain their composure at all times when dealing with on-ice officials. The MMHA has a zero-tolerance policy with respect to the maltreatment of officials. Coaches who feel that a game has been poorly officiated or who have a valid reason for reporting an official should consider the incident for twenty-four (24) hours prior to submitting a complaint. Written complaints and game sheets must be submitted to the RIC and the MMHA Board of Directors within forty-eight (48) hours. Only written complaints with proper documentation attached will be considered for review.

If considered necessary, matters will be referred to the Conduct Committee to review the matter and conduct relevant interviews. The Conduct Committee will rule on matters outside the direct jurisdiction of BCH. Hearings will be convened at a time practical to all parties. Decisions will be presented in writing or other acceptable means of communication to all parties. 

The objective of providing training is to ensure that Officials at all levels have an opportunity to improve their skills and develop a better understanding of the application of the rules and their effect on the psychology of the game.

OFFICIALS TRAINING PROGRAM

1. Formal training – Canadian Hockey Officials’ Policy Manual
2. Formal evaluation – every effort will be made to evaluate officials from time to time
3. Ongoing training – senior officials will act as trainers monitoring junior officials during games and providing advice and guidance in a positive and constructive manner immediately following the game
4. On-ice training – may include regular ice sessions, a shadow referee and pairing of less experienced officials with more experienced officials during games

Minor officials include official scorekeepers, timekeepers, goal judges and penalty timekeepers. These positions are integral to the game and as such, individuals performing these functions are expected to act in a respectful, neutral manner both on and off the ice. Duties and instructions for minor officials appear in the HC rule book which is available online. This rule book is intended to compliment the information already available and provide additional information when necessary. Teams are responsible for providing off-ice officials.

The philosophy of MMHA Representative (Rep) League is to establish and maintain representative team opportunities of higher level, sustained competition for those players demonstrating above average levels of skill, ability and attitude.

To support the philosophy of MMHA Representative (Rep) League, MMHA will strive to meet the following standards annually:

• Provide high quality coaching.
• Provide a fair process of evaluations that results in the highest skilled players being assigned to the highest skilled teams.
• Provide a system that promotes the best in skill development in an environment that is safe, fun and positive.

MMHA Representative (Rep) League will provide the opportunity for players to play at their highest level possible while maximizing their individual potential. In conjunction with specific skill development, coaches will assist each player with personal development by creating an awareness of and instilling a respect for the following core values:

• Commitment and Dedication – always put forth your best effort and continue to improve. Understand that attendance and effort are vital to the growth and development of yourself and your team.
• Sportsmanship – always show respect for everyone involved in the sport– your team, your coaches, the officials, the opponents and the spectators. Complete each game and training session with dignity and class.
• Teamwork – realize that you are one member of a full team whose success relies on each member of that team contributing to their fullest potential.

All participants are expected to put in the extra time required for training, practicing and playing games, as outlined by the coach. There are additional expenses for travel, tournaments, extra practice and training time/resources, team clothing and other miscellaneous expenses, such as dress clothing to meet the dress code and equipment replacements when items are broken or worn out. Consideration must be given to the extra expenses when making the commitment to play on a representative team.

All participants are required to set a high standard of conduct and good sportsmanship towards referees, other teams/players, team officials, parents and spectators. All participants must agree to follow the specific codes of conduct and abide by the rules and conditions set out in this policy.

a) JURISDICTION, LEAGUE BOUNDARIES AND DIVISIONSUPERVISION

All Representative teams fall under the jurisdiction of MMHA and will follow Policy as set out by the MMHA Board of Directors. Representative teams will play league games in the PCAHA and as such are committed to the rules of that association. The boundaries of the PCAHA are defined by BC Hockey. The boundaries of MMHA are determined by the BC Hockey Executive Committee.

The Representative Supervisor will coordinate the coaches, managers and the affairs of the representative teams.

b) PLAYER REGISTRATION AND FEES FOR REPRESENTATIVE (REP) LEAGUE

Any player wishing to try out for representative hockey must do so according to year of birth. Registration fees are payable based on the age of the player, not the division in which they play. Players from outside Mission who qualify to play in Mission, will be required to pay the full registration fee, tryout fee and fee. All fees must be paid in full prior to Fall Representative tryouts

Each representative team shall fill a minimum of three (3) of the following carded positions with the team:

1. Head Coach – mandatory
2. Maximum 1 Team Manager – mandatory
3. 1 Hockey Canada Safety Person (HCSP) – mandatory

The Head Coach is selected by the MMHA Coach Selection Committee. Coach Respect in Sport, CATT online and Coach Level Coach 2, qualifications need to be completed prior to being accepted. The Head Coach in conjunction with the Representative Supervisor will nominate the remainder of team staff to be approved by the MMHA Board. The MMHA Board has the authority to deny any nomination of staff that the Association Head Coach and Representative Supervisor have brought forward. Reasons for coach selection or denial may be provided if requested, however the Coach Selection Committee’s decisions are final. All Criminal Record Checks must be current.

a) HEAD COACH SELECTION AND COACH DEVELOPMENT

The selection of the Head Coach must be a formalized process that is transparent and unbiased and takes into consideration all available information to ensure that the best candidate is selected.

Coaches are selected based on their ability and willingness to handle the multitude of responsibilities that come with coaching young athletes and should have the following attributes:

1. Availability for the time commitments.
2. A strong interest and commitment to child athlete development.
3. A strong hockey background in playing, coaching and/or evaluating – this shall include reference to any previous coaching evaluations/observations in MMHA.
4. The ability to communicate on-ice and off-ice requirements to players and parent/guardians.
5. The ability to work with fellow coaching personnel and MMHA representatives.
6. Necessary certifications as determined by Hockey Canada and BC Hockey – completed by predetermined deadline dates.

Individuals accepting coaching positions will do so knowing that they become the most significant individual to the team. Through leadership, the coach establishes a model that players will use to develop a significant portion of their attitude towards the game, and, to some degree, their attitude towards different aspects of personal life. This is especially important for minor hockey players in their formative years.

As such, coaches are encouraged to examine their coaching philosophy. Their philosophy should include:

1. Attitude toward winning and losing,
2. Attitude toward player development vs. team victory,
3. The responsibilities beyond fielding a winning team,
4. Balancing team obligations with other facets of life,
5. Discipline and player supervision,
6. Leadership qualities

These are significant elements when charged with the responsibility of developing players.

b) COACH SELECTION COMMITTEE

MMHA will strive to form an independent coach selection committee in conjunction with the Director of Hockey Operations (DHO), President and Representative Supervisor. Immediately following the week of the MMHA AGM, the DHO, in consultation with the Representative Supervisor, will form a Representative Coach Selection Committee. This committee must include the President, or designate(s), to ensure fairness in the screening, interview and final selection of candidates. This committee should consist of a minimum of three (3) people and include those individuals directly involved with the coaches as well as neutral or impartial individuals so as to avoid matters of conflict of interest. Every effort shall be made to make sure all committee members are available, to participate in all coach interviews to ensure consistency in selection standards.

Applicants that apply for a division, or a specific tier will submit an updated coach resume. A short list of candidates will be prepared for each division. Whenever possible Representative teams will be non-parent coaches. MMHA Coach Selection Committee may appoint coaches to selected teams based on interview and application information when all interviews are completed for a division, rather than waiting for the first round of tryouts to be completed. As part of screening for interviews past post season reports will be weighed in conjunction with application and may disqualify applicant from proceeding in interview process.

The Representative team head coach selection process is comprised of four stages:

Stage 1: Application Process

All interested parties or individuals will submit an updated coaching resume through Mission Minor Hockey website including all coach certifications.

Applications for representative team head coaches in the upcoming season must be submitted by a predetermined date as announced by MMHA. Submitted applications must designate the division being applied for, or a specific tier within a division. The Coach Selection Committee may elect to assign coaches to a selected tier prior to the tryouts being completed. All coaches, new or returning, are required to submit an updated coaching resume. Consideration will be given to experience within MMHA, individual coach experience, experience working with children, community involvement, certification and training, and references.

Stage 2: Interview Process

Selected applicants will be provided an interview with the Coach Selection Committee.

Only the applications received by the indicated date will be considered for interviews. The Coach Selection Committee will be responsible for screening the applicants. If there are no applicants clearly identified for a division or Tier MMHA will repost the vacant positions.

The Vice President will be responsible for setting up interview dates and times with the accepted applicants. The DHO and Representative Supervisor will determine the questions to be asked during the interview. Interviews will be conducted by the independent Committee. Each interview will be as follows:

1. Each candidate will be asked generally the same questions in the same order during the interviews.
2. Priority may be given to coaching experience, coaching philosophy, approach to teaching and instruction, planned communication with players and parents, previous coach evaluation information and any other information considered necessary.
3. Reference checks may be completed on the suitable candidates.
4. The Independent Committee will rank the selected candidates in order of preference, all applicants will remain confidential.
5. Coaches that are assigned to a tier are to complete their pre-season planning with the Representative Supervisor’s assistance, as required. They are not to prematurely involve other team staff in the preseason planning process as this be possibly biasing the player evaluation process.

As part of screening for interviews past post season reports will be weighed in conjunction with application and may disqualify applicants from proceeding in interview process.

The Vice President will contact unassigned candidates with their status, approved or not.

Stage 3: Pre-season Tasks

Coaches that are assigned to a tier following the interviews, shall complete the preseason tasks for their tier that they were assigned to by the Coach Selection Committee.

Approved candidates must complete pre-season tasks by the designated deadlines to continue to be considered:

Task 1 – finalize the team philosophy and season development plan (due prior to tryouts starting).

Task 2 – Coaches that are assigned to a team must work with the Representative Supervisor to prepare a season budget (due prior to tryouts starting). This will include tournaments, travel, meals, accommodations, clothing and/or apparel.

Stage 4: Tryouts

Coaches will be required to attend all tryout sessions for their Division and support the process in a positive manner. Final selection of the remaining head coaches will occur once the Pre-carded rosters have been established.

c) FINAL HEAD COACH SELECTION

Final selection of head coaches will be completed by the Coach Selection Committee. Their decisions will be final with no appeal process. If the selected coach is unable to complete their coaching duties, an alternate applicant (if available) will be offered the position.

Coach Assignment format:

1. Coaches will be assigned based on suitability and Tier.
2. The Coach Selection Committee has the ability to recommend coaches they feel would support the Head Coach and team in a positive manner where player development is a priority. This will allow for effective mentoring and coach development.
3. For non-parent coaches- upon a successful interview the Coach Selection Committee will consider preferences of team and tier selection from the non-parent applicant.
4. For parent head coaches intending to coach their child, they will only be considered for the tier that their child was “convincingly evaluated” for “Convincingly evaluated” means that their child was rated in the top half of players specific to their position for that tier. Spring evaluation process will be used to help determine whether the child falls under the definition of “convincingly evaluated” as per MMHA.
5. If the child falls into the bottom half, the next qualified and recommended coach whose child meets the criteria may be appointed to that tier.
6. If after tryouts no coach has been selected the “pre carded” team shall be further evaluated to determine if the child of the preferred coach will be able to adequately play at the level without adversely affecting the rest of the team. If the player can play at that specific level, then the parent coach will be assigned. If the player cannot, an alternative will be sought. Exceptions may be made at the discretion of the Coach Selection Committee.

d) COACH EVALUATIONS

Evaluation of a coach’s performance is valuable for future selection. Information will be gathered from players, their parent/guardians, the coaches themselves, other coaches or by neutral observers. Evaluations will be ongoing and should always be written; written evaluations may be directed to the DHO or the MMHA Vice President, These may be shared with coaches in order to further their development.

Parents and players will be asked to complete “Coach Observation” forms at the end of each season. The information gathered from these forms will be considered in future coaching selections. All evaluations are requested to be signed and will be considered confidential. Specific incidents involving coaches can be reported to MMHA and will be kept on file for reference during future coaching selections. 

e) SPORTSMANSHIP, SAFETY STANDARDS AND STAFFCERTIFICATIONS

By October 1st all staff must comply with the MMHA Coach Code of Conduct, BC Hockey Code of Conduct and must have a current criminal record check for MMHA immediately upon being assigned to their position. All team staff must be Respect In Sport for Activity Leader certified and complete and provide the CATT online certification.

All on-ice personnel must wear CSA approved helmets.

In accordance with BC Hockey Regulation 2.25, all BCH/HC carded assistant coaches must be qualified Development Level 1 (Dev 1) by December 1st of the current season. Only carded staff with Dev 1 and/or approved “associate members” are permitted on the ice with carded teams.

Team officials carded as a Safety person must be HCSP certified. They must be listed on the game sheet to go on the bench or to attend to a player on the ice. If an HCSP person is not listed on the game sheet they must not be on the bench.

All team managers fall under the authority of the Representative Supervisor. Only carded team staff are permitted on the bench with carded representative teams during games and practices. Non-carded personnel are not permitted on the bench during games.

Teams will not be permitted to travel and may not be carded until appropriate team personnel certifications are in place. Proof of registration into the necessary courses will serve as certification until such time as the course that was registered for is completed.

On-ice assistants, paid or not, who are not otherwise members of MMHA must apply to BC Hockey for “Associate Membership” and must be certified as with Respect In Sport for Activity Leaders if 16 years of age or older. Further information about “Associate Membership” is available at the MMHA office or bchockey.net.

Coaches are reminded that involvement in the minor hockey system includes the development of referees. Failure to control the bench and/or maltreatment of officials is not conducive to developing and retaining quality referees. Conduct by any member of a team which is detrimental to the development of officials may be subject to discipline.

Once appointed to the position, the Head Coach will determine who s/he will nominate as supporting staff. Every representative team must have one manager and an HCSP on the team. The head coach may assign up to two additional staff members in the role of assistant coach. Once selected, the Head Coach will provide the names of their nominated staff to the Coach selection committee, for final approval. Supporting staff shall not assume their roles until they are approved by the MMHA Board.

Every team must have a treasurer. It is important that a team treasurer is selected shortly after the manager is selected so that the team bank account can be opened and used for team financial transactions as quickly as possible. As such, the treasurer shall not be a relative (spouse, sibling, parent, etc.) of any of the team staff. Neither the team manager nor the HCSP may participate as an assistant coach unless they have the appropriate coaching qualifications.

a) REPRESENTATIVE TEAM HEAD COACH

The following are the specific duties of the Representative Team Head Coach.

• Report to the MMHA Representative Supervisor.
• Be familiar with HC, BCH, PCAHA and MMHA rules, regulations, policies and procedures.
• Follow MMHA Coach Code of Conduct and BC Hockey Code of Conduct.
• Be familiar with risk management issues as they relate to player injury.
• Serve as an official spokesperson on behalf of the team.
• Prepare a season plan/schedule and operating budget and submit to their VP by October 1,
• Select and recommend staff to Representative Supervisor for the positions of team manager, HCSP (trainer), treasurer and possibly up to two additional assistant coaches.
• Determine final roster for season in conjunction with the Hockey Development Committee.
• Organize team and parent meeting to establish introductions and explain coaching philosophy, season expectations and team rules.
• Coordinate the delegation of responsibilities to the assistant coach(s), team manager and/or treasurer. Assist in the selection of parents for specific duties.
• Provide a list of team players, parent/guardians, addresses, phone number and jersey number to Team Manager.
• Select affiliate players for season by January 10th/roster freeze; ensure all affiliation procedures and rules are followed.
• Be available to parents/guardians to discuss any of their concerns or observations for the team. Note the 24 hour rule applies and this must be setup by going through the teams manager.
• Attend all meetings called by the Representative Supervisor, or Association seminars as they relate to coaching development; if a coach cannot attend a meeting, they must send a team representative in their place.
• Coordinate the implementation of the on-ice curriculum with the DHO; Design the practice plans in consultation with the Assistant Coaches.
• Coach all games and practices.
• Plan, implement, and control pre-game preparation and communication with the team.
• Uphold authority of game officials and assist them in conducting fair and impartial representative contests.
• Communicate written and signed, rules and responsibilities to players and parent/guardians as applicable.
• Ensure dressing rooms, hotel rooms and buses are left in order following each event.
• Plan on-ice and off-ice team activities in consultation with the assistant coach(s) and manager.
• Continue to development knowledge and training in fundamental skills, teaching techniques and the strategies and tactics of hockey.
• Assist arena staff whenever called upon in situations relating to a MMHA team, player, official or parent.
• Submit a year-end report detailing evaluation of team and player performance; outline practice plans and game strategy, and provide recommendations on how the program can be improved.
• Individual player development progress report by mid-season and prior to playoffs, to be signed off following verbal meeting with the parent and player.

From time to time minor hockey teams enlist older hockey players or other volunteers to assist with practices, scrimmages and other activities. It is important to ensure that insurance is in place by following the below guidelines:

1. On Ice Volunteers will follow BC Hockey rules and regulations for rostering, training and equipment.
2. On Ice helpers will be a minimum of 14 years old and have completed the Consent for a Criminal record check in the year they are turning 18, and complete Respect In Sport for Activity Leaders(16 and older). They must be under the direct supervision of the certified team officials, be at least one division older and rostered to the team.
3. All on ice helpers must wear required on-ice equipment per BC Hockey.

b) TEAM MANAGER

The team manager is responsible for the completion of team administrative duties. They are responsible for keeping the parent group informed of the team activities and organizing the plans as created by the head coach. They deal with team staff, players, parent/guardians, MMHA representatives, league supervisors and other team managers. They are expected to recognize that all volunteers must be treated with an appropriate level of respect.

The following are specific duties of the Team Manager:

• Act on direction of and report directly to the Head Coach for all matter pertaining to the team.
• Organize and facilitate the team schedules and travel arrangements for tournaments and travel games (league or exhibition), organize local games and fundraising events, and prepare itineraries for players and parent/guardians.
• Report to Representative Supervisor for all matters pertaining to the association; shall communicate disputes or unresolved issues to the Representative Supervisor.
• Follow MMHA Code of Conduct and BC Hockey Code of Conduct.
• Prepare team roster and submit to Representative Supervisor and Registrar; circulate to parent/guardians.
• Coordinate the production of a team schedule with the coaching staff and submit to Representative Supervisor and registrar.
• Facilitate communications between coaching staff and parent/guardians. This may include setting up and attending meetings between coaches and parents.
• Organize team meetings and work with team parent/guardians in coordinating events.
• Obtain necessary approval from MMHA, BCH, and HC with respect to travel and special events.
• Arrange for off-ice officials (timekeepers and score keepers). Ensure all are trained in proper completion of score sheets and operations of scoring equipment.
• Ensure Referee assignor is informed if a game is cancelled or changed.
• Secure team dressing room and check for belongings left behind after team has left.
• Coordinate team financial matters including player fees, sponsorship, advertising, grants, etc.
• Ensure receipts and invoices are provided to treasurer in timely manner, and ensure that treasurer submits financial statements as per MMHA policy.
• Assist with team communication regarding events and travel.
• Complete all affiliate player documentation. Ensure that all affiliation policies are followed.
• Coordinate and oversee fundraising activities.
• Coordinate/assist with team tournaments.
• Coordinate all pre and post-game paperwork and distribute to appropriate authorities.
• Act as risk management liaison for the team.
• Assist with on or off ice development and/or discipline.

c) HCSP (HOCKEY CANADA SAFETYPERSON)

Each team must have one designated person that has completed the HCSP training course. Specific responsibilities are identified in the course. These include maintaining player medical information and identifying and maintaining emergency procedures and contacts for the team. The HCSP must have current certification. The minimum age requirement for the HCSP is 19 years of age.

MMHA would like to emphasize that the HCSP must complete and submit injury reports for all injuries, and submit return-to-play approvals, as necessary. In addition to the individual injury reports, the HCSP must complete a running injury log for the team. The monthly injury log must be forwarded to the Risk Management Coordinator within five days of the end of each month. 

d) ASSISTANT COACH

The following are specific duties of the Assistant Coach:

• Reports to the Head Coach
• Follow MMHA Code of Conduct and BC Hockey Code of Conduct
• Act on behalf of Head Coach in their absence
• Assist with planning, organizing and conducting practices
• Assist with pre-game preparation
• Assist with the formulation of the overall game plan, as well as the game to game adjustments
• Assist with the operation of the team during the game
• Assist with post game evaluation
• Assist with scouting and evaluation of opponents
• Assist with the supervision of players, both on and off the ice
• Ensure dressing rooms, hotel rooms and buses are left in order following each event

e) TEAM TREASURER

The team Treasurer is responsible for the preparation of and compliance with an operating budget for the team, the accounting of all team funds, collections and deposits, payment of all bills and submission of statements to MMHA and team parents. 

Original team budgets must be submitted to MMHA by October 10. Financial statements will be provided to MMHA and all yearend financial records must be submitted to MMHA no later than May 1st. 

f) OTHER TEAM POSITIONS

• Jersey designate to collect and maintain jerseys after team functions; representative jerseys are not to be taken home by players to be cared for by the players.
• Dressing room monitor (female teams must have a female dressing room monitor).
• Fundraising Representatives – coordinate and oversee fundraising events; obtain necessary special event sanctioning from MMHA office.
• Volunteer Scheduler – schedule parents to the timekeeper, scorekeeper, security and penalty box jobs during home games and tournaments.
• Social Media Administrator – responsible for supplying social committee with updates, recognition and gratitude. 

a) TRYOUTS

Prior to attending representative tryouts players must be fully registered in MMHA (residential transfers/waivers must be approved by BC Hockey) and their representative tryout fee must be paid in full. Players must designate which position they are trying out for. Players will only be considered for the position that they indicate. MMHA will follow the Representative Tryout Procedure Guideline, which will also form part of MMHA Policy. Final “pre carded” roster numbers will be determined by the DHO and Representative Supervisor. Numbers may be adjusted by the Representative Supervisor based on tryout numbers and skill level.

All participants are to receive a minimum of two skates before being eligible to be released.

Following the conclusion of the first week of tryouts, pools will be formed. They are to be as follows: (Note the below is subject to review and may be changed from year to year.)

• A1 Pool - Projected roster size plus a maximum of five additional participants.
• A2 Pool – A maximum of the projected roster size, the releases from A1 will solidity the total of releases from A2.
• Remaining players who aren’t named in the Rep pools are released to recreational.
• No player who is named in the A1 pool can be released from the A2 team, barring extenuating circumstance. That decision will be made by the Development Committee.

Players are NOT to be put through the in-person release process more than two times. 

Note: There will be more player movement at the U18 level due to the releases from Junior tryouts. Due to this player movement, the total number of players assigned to the U18 Tier 1 “Pre-Carded” roster could be less than 27. This will be determined by the DHO, representative supervisor and the U18 tier 1 Head Coach through communication with the evaluators and will be re-visited yearly. Due to this player movement the U18 tryout process is modified and does not follow the spring evaluation process.

All parents and players should be aware that the tryout process is not complete until the final carded roster is determined by the coach. Due to a full complement of skill, increased numbers for Tier 1 “pre carded roster” and compete amongst players as well coach’s decisions on team character and make up there is a possibility of player movement from the Tier 1 “pre carded” roster down through the Tier 2 final carded.

b) INJURY / RETURN TO PLAY POLICY

In the event that a player is unable to fully participate in the Try Out Process, the following policy applies to that player: 

The policy applies to a player who, by way of injury or illness, is precluded from participating, in full or in part, in the Try Out Process to his or her maximum potential. Whether or not the player meets the criteria of this Policy will be in the discretion of the Vice President (VP1), facilitating the Try Out Process. 

In the event that a player is injured or ill, the parent or player should immediately notify the VP1 who will make a decision on whether or not the player meets the criteria of this Policy. 

In the event the VP1 does not feel the player meets the criteria, the decision of the VP1 can be appealed by the player or parent to the Development Committee on written application within 48 hours of the decision of the VP1. Such an appeal must be in writing and include all supporting documentation, if possible. There will be a $100 appeal administration fee. 

In the event a decision is granted allowing a player to fall within this Policy, the following will occur: 

• The coaches, Evaluators and/or Division Manager of the Division in question will meet and discuss the player's potential abilities and possible placement had that player not being injured or ill; 
• A recommendation will be made to the Hockey Committee, following this meeting, as to where the player may end up placing should full participation occur in the Try Out Process; 
• The Development Committee will then make a decision on whether or not a spot will be left “open” on one or more teams with the expectation that that spot will be filled by the injured/ill player or another player that outcompetes the injured/ill player; 
• A return to play document must be submitted before a player may attend ice times at full capacity. 
• Discretion will be used by the Development Committee in terms of structure, evaluation terms and time frame, the following will be considered;
• The natural trajectory from previous season(s) placement or the current tryout process
• The extend of the injury, regarding time missed and projected return to full play
• A player will receive a minimum of 2 evaluated ice times (one of which must be a game) 
• A player will receive a maximum of 3 evaluated ice times on one team or working group. 
• Discretion will be used if a player is needed to receive an ice time in grace to allow a transition period back where they will NOT be evaluated.
• Final decision is made by the Head Coach of the applicable team or working group.
• Final decisions cannot be appealed.

c) PLAYER RELEASES

MMHA will follow the Representative Tryout Procedure Guideline, which will also form part of MMHA Policy. While initial releases will be made on a larger scale, players released during the later stages of the selection process will be contacted directly. Upon their release, coaches are expected to speak with players, in person, highlighting strengths and explaining weaknesses in a manner that is consistent with promoting a positive experience. This must be done with at least one other person present. The process that will be followed by the coaches:

1. Advise DHO and Representative Supervisor of intended releases for their review and approval
2. Commit to a date for the releases
3. Book the Mission meeting room through the minor hockey office, representative supervisor or DHO.
4. Contact the parents and inform them of their child’s release either through email or through phone call. If by email, a specific email and not a generic email will be sent to each parent.
5. 24 hours after the parent notification from the coach of their child’s release, a personal meeting will be held with at least one other person present. Preferably the player and parent so the coach can highlight the strengths and weaknesses of the player’s skill in a positive and supporting manner. After the release meeting is completed the coach will provide the player, supervisor, and representative DHO a copy of the release letter.

Coaches should avoid overcompensating disappointed players with unrealistic consolation or assuring them of an AP position that will not be followed through with.

All releases must be communicated to the Representative Supervisor within 24 hours. The Representative Supervisor will inform the Registrar and Division Supervisor of all players released. Once they are assigned a team, head coaches will have discretion in completing the final releases from their team to the point where the roster is 10-19 players. Players that are released will be released to the next lowest tier. If the coach of the next lowest tier makes the decision to release that player even further down the coach must put in writing, to be used as supporting documents, the reasons why the player release is taking place. If the release of the player is based on skill then an independent evaluation of the player being released will be completed and documented by the DHO and will provide the neutral skill assessment to support or deny the release. The support and approval must be given by the DHO and representative supervisor for the release which will then be presented to the MMHA Board at their next Board meeting as information only. This documentation will be kept on file for the remainder of the current season that the release was made.

d) CARDING PLAYERS

Each representative team is provided 20 cards for the season. Only 19 cards can be active at one time. Once a card has been used, it cannot be replaced. It is in the best interests of each team to card the minimum number of players required to start the season and add players throughout the season as circumstances require. Such circumstances may include a season-ending injury to a player, a player being APd and then carded to a higher team, a player quitting representative hockey for the season, etc.

Before attending their icebreaker tournament/events, coaches must have a parent/guardian meeting outlining team plans, coach philosophy and budget expectations for the year. Once parents and players have been informed of the financial and time commitments required for the team, they will have the necessary information for making an informed decision to stay with the team or not. Players must make this decision before the icebreaker tournament or risk being released to recreational league.

Parents and players must be made aware that players can be released at any time and if they are released after January 10th, that they are not permitted to play for another team including recreational league teams as per HC and BCH rules. Players that indicate that they quit their team after January 10th shall be removed from the roster and will not be able to play on any other team, including a team they may have been APd to, for the remainder of the season.

Affiliation is a means of providing for the absence, injury or illness of a team’s regular player while providing an opportunity for lower tier players to play at the "next level”. The purpose is not to provide a farm system for the representative team or to allow them to avoid or frustrate the HC regulations with respect to carding. Affiliation provides an opportunity for representative teams to dress the maximum number of players allowable for a game in accordance with the playing rules. It is not a mechanism for filling unused roster space.

Affiliation is meant to provide development opportunities for players and address unexpected absences of regular players from a roster. Teams can only AP as many players as what they have carded to their team (one AP for each player on a roster). 

All representative teams must roster a minimum of 4 affiliate players, one of which must be a goaltender, by November 1. 

Coaches and players of representative teams agree that the AP process is a vital part of the development of players and should be supported accordingly by the coaches of all tiers including recreational league. Communication and support between coaches of all levels and tiers is vital for this process to be successful. It is expected that all representative teams commit to the AP process by having the APs attend weekly practices to prepare and develop the skills needed for the to be inserted into the lineups on short notice.

If the coach of the AP team feels that their team would be unnecessarily disadvantaged if the AP’s coach did not let the AP play for them, they can appeal to the Representative Supervisor for an appropriate mediation. The Representative Supervisor along with the DHO will acknowledge the appeal from both perspectives and agree on the appropriate decision. Teams compete, player development and player safety based on roster numbers will be equally discussed to determine the outcome of the appeal. League and playoff games for the player’s regular team are always the first priority.

An AP may only play for the higher team if there is a regular carded player missing from the higher team’s roster due to an injury, illness or other absence. Representative coaches will not use affiliated players to replace healthy, capable and willing carded players.

If the higher team requests to card the AP to their team, the player must first be released from their regular team. Carding regulations and roster size limits must be followed.

a) AFFILIATION PROCESS

The following process will be followed:

1. The deadline to name an Affiliate Player to a team is January 15. Each team must roster a minimum of six (6) players, one (1) of which must be a goalie, by November 1.
2. Recreational division players cannot be affiliated until after the first official league game in the recreational division.
3. All regular team or player lists must be forwarded to the registrar for submission to BCH and by the team manager to PCAHA before any player (carded or AP) is eligible to participate in a league or tournament game.
4. All contact regarding affiliate players (AP) will be made by the Head Coach seeking to AP the player. The coach will communicate their intentions to AP a player to the Representative Supervisor and the AP’s regular coach prior to contacting the player.
5. If the higher coach wishes to use the AP in a game or a practice, the coach of the AP will be contacted for conflicts prior to contacting the player to move.
6. Coaches of affiliated players will not withhold permission unreasonably. Any conflicts between whether a player shall play with their regular team or an affiliate team, can be mediated by the Representative Supervisor.
7. Affiliate players are permitted to play a maximum of 10 games with the higher team during the season per HC Rules. PCAHA regulations indicate that all games, excluding tournament but including exhibition games, will count as a game played.

All representative teams will be provided equal ice allocations for practices based on team scheduling needs and ice availability. Factors to be considered are, but not limited to, the age of the players, AP practice requirements, residency of players (female teams) and coach availability.

Coaches must provide three (3) days notice for any ice time that cannot be used by their team. Teams must return any such ice to MMHA for redistribution. Teams shall not reallocate their assigned ice to any other team without the approval of MMHA.

Additional ice may be available from time to time. Allocations will be done in a fair and equitable manner through the MMHA office. Representative teams will be charged actual ice costs for ice that has been allocated as the result of the regular schedule or a formal request and subsequently goes unused.

All Representative teams must observe MMHA policy with respect to sponsorship, fundraising and finance practices. MMHA will schedule a meeting with the managers and treasurers of all Representative teams to review MMHA expectations with respect to the management of team finances. All team managers and treasurers are expected to attend; coaches are encouraged to attend. Parents will be required to vote on accepting the proposed budget. 

a) REPRESENTATIVE TEAM ACCOUNTS

Uniform procedures for the control of all cash revenues and collections should be followed by all organizers associated in any way with minor hockey activities. It is therefore appropriate and necessary to expect the following:

• Each team Treasurer will submit to the MMHA Treasurer, a Financial Report not later than March 31st in the format prescribed. The MMHA Treasurer reserves the right to review the team’s finances at any time with 24 hours' notice.
• The Provincial Gaming Regulations require that each team apply for a BC Gaming License in order to operate a 50/50, raffle or other similar fundraising. Applications are made on behalf of the individual team, tournament etc.…, therefore Mission Minor Hockey must not be named in the application. Each team must keep a record of winners.
• Teams are required to keep track of payments made to referees and account for all referee funds. The required tracking form is available from the MMHA Treasurer.
• Bank accounts should be used for team, committee and other association funds and these accounts should have monthly statements provided, with cheques returned. All funds, statements, and canceled cheques as well as receipts, invoices and other financial records are to be held in Trust for the Association Executive by a team, committee, or event Treasurer. These documents should be kept safely and be made available upon request by Association President, Treasurer or VP.
• Accounts should be opened in the name of the team, committee, or event etc., with cheques signed by two selected adults, one should be the team Treasurer and both must submit a CRC prior to signing any cheques.
• All cash transactions should be evidence by a receipt in writing.
• The MMHA Treasurer can review the bank records of any team. The team records must be provided to the Association Treasurer within 24 hours of a verbal or written request.
• At the end of the season, the Team Manager will provide a copy of the team’s financial report to each family.
• Failure to submit financial reports as required may result in the withholding of referee funds and jersey deposits.
• All payments made to teams from MMHA will be made payable in the team’s name.
• Payment for courses taken by team officials will be reimbursed by MMHA once proof of completion is confirmed. In coach clinics it will be when the Post Task is given to MMHA President or VP to sign and send in for that season.

Any funds remaining in the team account at the end of the season may be disbursed equitably amongst the players and their families to the extent that monthly dues were paid to the team or donated to MMHA. Funds reimbursed to parents will be by cheque or etransfer from the team account. Since team accounts will not necessarily be the same from year-to-year, any account balance remaining after May 31st will become the property of MMHA.

b) TEAM FUNDS

Parents/guardians must pay additional dues to help cover the cost of team expenses. The Representative supervisor will suspend player travel until funds are paid. Parents/guardians are also expected to participate in fundraising events to offset the amount of the additional dues.

Parents/guardians who choose not to participate in fundraising events may be allowed the option of paying their share by donation.

Where a team surplus exists at the end of the season, parents/guardians may only be reimbursed for dues to the extent that dues were paid. Funds generated by the team by any other means must not be allocated to parents/guardians. Representative teams have the right to exclude players and/or parent/guardians that have not participated in team fundraising and/or monthly fees from any financial allocation determined as a result of fundraising and/or additional fees.

c) ALLOWABLE TEAM FUNDRAISING/REVENUE SOURCES

Representative/Development teams must apply to the MMHA Board for approval of all fundraising events and all applications for lottery licenses must be coordinated through the MMHA office. Teams are responsible for the purchase, sale and payment of any merchandise. The MMHA accepts no responsibility for non-payment on fundraising merchandise. All licensed gaming MUST follow the current rules of the Gaming Policy and Enforcement Branch. Special Event Sanctioning must be obtained for any event, other than hockey, done as a team. Liquor, prohibited or restricted firearms and live animals cannot be offered as prizes. Players cannot be obligated to sell raffle tickets; however they can be required to pay a fundraising levy and use the raffle ticket sales to offset the levy fees. Levy fees are at the discretion of the team, must be acknowledged and signed off at the team’s budget meeting.

Teams are permitted to conduct 50/50 draws at all home league games, playoff games, home tournaments and pub nights, providing they have applied for and received the necessary gaming licenses. Teams are permitted to have one “B” license for a maximum gross profit of $10,000 and multiple “D” licenses. Failure to obtain relevant licensing as required by BC Gaming may result in the revocation of Association licensing, therefore a teams’ failure to obtain the required gaming licenses will result in a team fine minimum $500.00 per infraction. Teams conducting fundraising events without the necessary special event sanctioning will be referred to the Conduct Committee. Special event sanctioning must be obtained for any event, other than hockey, that is done as a team.

d) ALLOWABLE TEAM EXPENSES

The following items are considered allowable expenses for each representative team. The indicated formulas shall be used by coaches in developing their season budgets. The MMHA Board shall review any predetermined amounts on an annual basis.

• Team clothing
• Tournament Entry Fees
• Team Accommodations
• Team Meals and Coach per diem
• Team events and activities – extracurricular activities while on travel, dryland activities, team building events etc.
• Team fundraising initiatives – prize purchases and administration costs
• Team gifts
• Team development

e) TEAM BUDGET

The team budget will be drafted during the pre-season based on the travel that the head coach plans to do during the regular season. Non-parent coaches that are assigned prior to tryouts shall complete their finalized budget prior to tryouts starting. For the teams with no coach assigned, the Representative supervisor will draft a general budget based on the travel lists submitted by the prospective coaches during the coach selection process. 

a) TEAMS

Dress code in effect for all home and away games will consist of dress pants golf shirt, dress shoes and team jacket. No ball hats are permitted. Team dress code applies to all carded team personnel as well. This dress code applies to all team functions (lunch, dinner, banquets, raffle sales, etc.).

b) COACHING STAFF

All Coaches and Staff must be in MMHA dress code for all home and away games and team functions (lunch, dinner, banquets, raffle sales, etc.). This will consist of dress pants, golf shirt, dress shoes, and team jacket. The only exception is for the team HCSP person, they may be in runners and team tracksuit for games.

c) APPROVED MMHA APPAREL PACKAGE WILL CONSIST OF THE FOLLOWING:

• Team jacket
• Team pant
• Team golf shirt
• Team Hoody
• Team work out shirt
• Team work out short
• Team hat/toque

d) TEAM EQUIPMENT

Team equipment will be provided if requested by MMHA and the team will be invoiced for the items requested:

• One practice jersey (optional, not required)
• Socks - one set of home white and one set of away black (note Recreational Hockey will receive one set of black socks)
• As and Cs
• Helmet stickers
• Practice bucket, pucks and pylons (If needed)
• Teams will be provided with one (1) set of home (Black) and one set of away (white) jerseys. Team manager or designate is responsible for the team jerseys. Jerseys are not to go home with the players.

MMHA is committed to providing a safe environment for all hockey players and team staff. The BC Hockey Code of Conduct outlines the minimum standards of behavior that all players and coaches must adhere to. 

The MMHA expects coaches and team officials to maintain strict discipline among players and parent/guardians. The coach, players and parent/guardians represent not only MMHA, but also team sponsors and the City of Mission. It is the responsibility of the coach to be aware of the rules and regulations at all levels. Parents shall commit to the BC Hockey Code of Conduct.

Specific team rules should be established at the first meeting of the year with input from all parties including players, parent/guardians, coaching staff and management. These rules must be approved by the Representative Supervisor. Rules should be in writing and distributed to each player and their parent/guardians so that all are aware of team expectations. These rules are over and above MMHA, PCAHA, BCH and HC rules and must not in any way contradict them. They should include matters such as missed practices, meeting times prior to games, communicating with coaches, parent expectations, etc. 

Coaches will make reasonable efforts to ascertain whether a player has a valid reason for failing to show up to practices or games on a consistent basis. If in the opinion of the coach, the player has not demonstrated a commitment to the team, the player may be released.

Coaches are responsible for player discipline and upholding the decisions of the officials. Coaches and managers must ensure that all automatic penalties are served and that no player or team official returns or plays prior to the completion of the suspension. Coaches and team officials have the authority to suspend a player or players. All disciplinary actions must be accompanied by an incident report completed and presented to the Representative Supervisor within five (5) days of the incident occurring. Incident reports will be reviewed by the Representative Supervisor and if in the opinion of the Representative Supervisor, coaches, or team officials, suspensions beyond one game are necessary, the circumstances will be communicated to the conduct committee.

Coaches are also responsible for player discipline with respect to dressing rooms, hotel rooms and bus travel. Teams found to be in violation of these expectations may be suspended from league play.

Specific disciplinary actions with respect to league games and/or tournaments shall be administered by the PCAHA, BCH, HC and the Conduct Committee. Suspensions received on the road beyond one game must be communicated to the Representative Supervisor and Vice President.

Players are expected to act responsibly and be ambassadors of their sport. If at any time a player participates in an event or activity while representing MMHA or their sponsors wearing team jerseys, tracksuits, or jackets, they are expected to behave in a manner consistent with demonstrating good sportsmanship, respect for their peers and respect for community members. Failure to do so will result in reprimand and possible suspension from play, as determined by the MMHA Conduct Committee.

Minimum suspension guidelines will follow the most recent BC Hockey Bulletin for Minimum suspensions - Minor/Female. Suspensions, in addition to the minimum suspension guidelines can be given, or as the Association deems necessary for player and coach conduct on the ice and in the stands.